Requests for Proposals
For Administration of “Treasures & Traditions”®
Online Auction of Consigned Items
September 22, 2014 Closing Date: October 10, 2014
Hunting Heritage Trust is a 501(c)(3) charitable organization created in 2002
by leaders from hunting, conservation and shooting sports organizations. A
priority of the Trust is to sponsor programs to increase public understanding
and appreciation of our unique American hunting heritage.
Since 2007, the Hunting Heritage Trust has
administered a “Treasures & Traditions” online auction of firearms and
related outdoor equipment on GunBroker.com with proceeds benefiting the Trust.
foundation of the “Treasures & Traditions” program has been the auction of
firearms and other items that had been donated. Recently, the Hunting Heritage Trust has
explored options for expanding its “Treasures & Traditions” program to
include the auction of firearms and other high-value sporting items that would
be consigned to the “Treasures & Traditions” auction.
In September 2014, the Hunting Heritage Trust Board of Directors approved a
program whereby a for-profit contractor would be licensed to administer a
consignment-sale component of the “Treasures & Traditions” auction, paying
the Trust a royalty on the auction proceeds. The Board also directed that a
committee of the Board should issue a “Request for Proposals” for
administration of the consignment auction program.
The selected contractor will enter into an agreement
with Hunting Heritage Trust to conduct the consignment program on such terms as
are agreeable to the parties. All costs
of the consignment program are to be borne by the selected contractor.
The contractor administering this program will be
required, at minimum, to provide the following services:
items for consignment
-Review items proposed
for consignment and accept or reject proposed consignment items
-Provide for shipping,
storage and insurance of consigned items
-Negotiate terms of
consignment with Consignor, including commission rates to be paid contractor,
payment terms, security and insurance, shipping and storage procedures, auction
listing details, etc.
-Agree to accept items
offered as full donation to Hunting Heritage Trust, to coordinate listing of
these fully donated items on GunBroker.com and submit auction proceeds to
Hunting Heritage Trust less an agreed-upon commission to contractor
-Administer all aspects
of the auction on www.GunBroker.com
including preparing item descriptions, establishing minimum bid, photography,
payment, shipping, etc. Through special arrangement with Hunting Heritage
Trust, GunBroker.com will charge no fees to the contractor administering this
-Prepare reports and
submit royalty payments to Hunting Heritage Trust
-Provide for annual independent
audit of transactions and payments by an accounting firm selected by Hunting
-Create Consignment Agreement
between contractor and the Consignor. (Master Consignment Agreement requires
approval by Hunting Heritage Trust. Individual agreements with consignors will
not require Heritage Trust review.)
To Administer Licensed “Treasures
& Traditions” Online Auction with Royalty Payment to the Hunting Heritage
Please Note: Submitter
should feel free to submit a separate proposal containing, at minimum, the
information requested below.
Proposal Submitted by:
City: ST: Zip:
Please describe your background with the
administration of fund-raising auctions or similar activities. You may attach a
resume or related information if convenient.
II-Solicitation of Items
Please describe your proposal for the solicitation of consigned items:
III–Evaluation of Items Proposed for Consignment
Please describe your proposal for the review/evaluation/appraisal of items
proposed for consignment:
IV–Acceptance/Rejection of Items Proposed for Consignment
Please describe your criteria/procedures for accepting/rejecting items
proposed for consignment:
V–Terms of Consignment:
Please describe your proposed Terms of Consignment with Consignors,
including range of commissions, shipping expenses, insurance, storage, item
descriptions and photography, etc.:
VI- Auction Listing Policies/Procedures
Please outline your proposed procedure for listing items on
www.GunBroker.com, including preparation of accurate item descriptions,
obtaining photographs, establishing minimum bids, establishing reserve prices,
refund policy, etc.
VII-Terms of Royalty Payment to Hunting Heritage
Please outline your proposed Royalty payments to the Hunting Heritage
Trust, including percentage of royalty, basis on which royalty shall be
calculated, payment schedule, etc.
Please indicate whether you propose to provide online auction
administrative services exclusively to the Hunting Heritage Trust during the
term of your agreement or if you wish to retain the opportunity to provide
similar services to others.
describe the schedule and procedures whereby you would submit Royalty payments
to the Trust and provide for annual
X- Other Proposals/Considerations
describe any additional income-generating elements to this program you would
like to propose, terms you would like considered as part of your proposal, etc.
Please Note: The Hunting Heritage Trust reserves the right to request
clarification or amplification of information contained in any proposal
Completed Proposals may be faxed, emailed or mailed
to: Hunting Heritage Trust, c/o Scott Mitchell, Melillo & Mitchell, LLC, 6
Berkshire Blvd., Unit 301, Bethel, CT 06801; fax 203 744 0279, email firstname.lastname@example.org